Overseas Witnessing of Queensland Land Titles Documents

Titles Registry Alert 125 and part 60, paragraph 60-0390 of Land Title Practice Manual set out Registry requirements and practice relating to witnessing paper instruments and documents outside Australia. Please be advised that these updated practices are mandatory for documents executed on or after 1 August 2016.

Further information and resources regarding signing and witnessing requirements are available online at:


https://www.business.qld.gov.au/industry/titles-property-construction/titles-property/transactions/signing-witnessing-requirements

This web page provides an overview of Titles Registry requirements in relation to execution and witnessing both inside Australia and overseas.

The section on overseas witnessing also includes links to the certifications for use where an instrument or document is witnessed overseas. 

Customers are reminded that there are two certifications:

1. The Australian Embassy/High Commission/Consulate Identity/Witnessing Certification which is to be used where the witness is an Australian Consular Officer or authorised employee at an Australian Consular Office.  This certification should be completed on a blank page and
should not be on a Form 20 – Schedule in accordance with the Department of Foreign Affairs and Trade’s requirements; and

2. The Identity/Witnessing Certification form for use by other authorised witnesses (e.g. notary publics, Australian lawyers) witnessing instruments or documents outside Australia.  This certification
should be completed on a Form 20 – Schedule.

Word and PDF versions of the Form 20 Identity/Witnessing Certification are available on the web page. Both formats are available for completion on the screen (electronic version) and for completion by hand.  A link to the Department of Foreign Affairs and Trade’s website which hosts the Australian Embassy/High Commission/Consulate Identity/Witnessing Certification is also available on this page.
 
Information provided on the web page is an overview only and all relevant parts of the Land Title Practice Manual should be referred to prior to completion of either of the identity/witnessing certification forms.

For further information contact the Titles Registry on 1300 255 750 or email
titlesinfo@dnrm.qld.gov.au.